“Since installing the JIWA solution we've become more efficient, productive, competitive and, ultimately, more profitable.”
Harry Waters, Manager at Synteko
Jiwa is primarily based around inventory and doing things to inventory, such as importing, warehousing, assembling, manufacturing, scheduling, job costing and back orders. Jiwa customers run wholesale, distribution, manufacturing & jobbing businesses.
Jiwa Purchase Order, to Goods Received Note to Invoice cycle is a key component can be described as click, click, click and you’re done. Great flexible Purchase Order methods are the key to keeping stock levels to just what you need, no more, no less.
Harry Waters, Manager at Synteko
The JIWA General Ledger maintains the complete detailed accounting records for one or more companies, as well as controlling entries from all subsidiary ledgers. It provides accurate and comprehensive information to help management evaluate past and present performance, and to plan for the future.
Reporting is available at multiple levels of detail to fulfil accounting and management requirements.
The General Ledger account number can be configured to accommodate simple or complex account structures. It may be up to 50 alpha-numeric characters and divided into 6 distinct segments.
The JIWA General Ledger includes:
The JIWA Cashbook facilitates accurate and fast allocation of funds as well as efficient reconciliation of bank accounts.
A few functions of note are:
JIWA Quotes, Sales Orders and Invoices are comprehensive and fully integrated into a single module. It is designed so that information is entered quickly and entered once so that any useful information that will help to provide better sales, marketing or customer service may be conveniently displayed. Many delivery options are included, like multiple delivery addresses, drop shipments, forward orders, backorders, recording of lost sales, credit policies and picking options.
JIWA Quotes, Sales Orders and Invoices functionality includes:
JIWA Financials Purchase Order, to Goods Received Note to Invoice cycle is a key component can be described as click, click, click and you’re done. Great flexible Purchase Order methods are the key to keeping stock levels to just what you need, no more, no less. Read more…
Jiwa Financials is sold on a per concurrent user basis. This works like this. A customer purchases 10 licenses to use JIWA Financials. A package of 10 licenses allows for 10 connections onto the server at any one time, there may be more users named and able to connect onto the server, but only 10 connections can be made at any one time. You can add concurrent users one at a time, so you could get 11, 12, etc…
Jiwa Financials is sold as a group of main modules and there are other modules that are able to be added onto the main group on a needs basis. For example not all of our customers would use JIWA Manufacturing, JIWA Job Costing, JIWA Landed Cost, JIWA Service Manager, JIWA Business Intelligence, Website or JIWA Field Sales. These modules are available for purchase separately.
They are fully integrated with JIWA Financials.
JIWA Debtors provides customer service, receivables and credit management staff with the information to efficiently process receivables, maintain open items, determine credit relationships, perform sales and marketing activities, and provide excellent customer service. Questions from customers such as "Where is my order?" may be answered quickly, accurately and in detail.
JIWA Debtors includes:
JIWA Creditors combines efficient invoicing and payment processing, access to detailed supplier information, information of supplier delivery schedules and support of electronic funds transfers for creditor payments.
JIWA Creditors contains:
Inventory management is JIWA Financials' greatest strength. More than 80% of the companies using JIWA buy, process, store and sell inventory items. They use JIWA Financials because of the efficient workflows and excellent controls that Inventory Control provides.
JIWA caters for:
JIWA Service Manager provides installation and equipment servicing companies with comprehensive tools to efficiently manage, track, quote, cost and invoice these vital aspect of their operations, as well as provide exceptional customer service.
JIWA Service Manager provides a powerful combination of: call logging, generation of work orders, flexible time and billing options, billing for materials as well as time, detailed service reports, job and task management, staff and job profitability reporting; and tracking of any type of service related problem.
Companies using JIWA Service Manager:
JIWA Job Costing allows users to combine materials requisitions, creditor invoices, purchase orders, timesheets, resource usage, cash book and general ledger transactions to create a complete job cost or project accounting system.
Other important features of JIWA Job Costing are:
JIWA Landed / Import Cost streamlines the management of goods' shipments and efficiently and accurately calculates the actual costs associated with general purchasing and importing.
Consolidated shipments - JIWA Landed Cost is shipment-based and caters for a variety of workflows; from a simple one-purchase order/one-supplier scenario through to the consolidation of many purchase orders from multiple suppliers in the one shipment
Actual costs - JIWA Landed Cost enables actual costs to be added to the inventory value at the time of receiving goods from your supplier whilst leaving the shipment open. Furthermore, it enables additions and other changes to costs to be made in the system even after your goods have been shipped out to your customers
A range of cost allocation methods are used as standard such as allocation by: cost; quantity; weight; cubic size; or your own methods may be implemented
Matching suppliers' invoices - supplier invoicing from goods' shipments is a one-step process with JIWA landed cost. All landed costs can be added to a shipment before it is invoiced. Invoices can then be approved at the shipment's form, which completes the shipment and invoicing process. There is no need for separate processing
Unpacking containers - whilst unloading containers, goods may be received into stock so that goods may be sent as quickly as possible to customers. Each shipment can be split into many receipts of goods, allowing you to cross dock goods, part receive and ship out, without having to completely unpack prior to shipping goods to your customers
Record shipment details - you can track the full shipment lifecycle. Departure date, arrival date, receival date, waybill, vessel and container information are all recorded, and can be viewed on the one screen
Value of Taxable Imports - timing differences and exchange rate variations create a value of imported goods upon which GST, duty and charges are calculated, which differs from the valuation that you may use several days or weeks later. This impacts the Value of Taxable Imports (VOTI) and the amount of GST you are deemed to have paid or need to pay at import. JIWA has created a special VOTI workflow to assist in handling these variations. JIWA allows the correct GST and purchase figures to be entered for the Business Activity Statement (BAS) at the time of entering the Landed Cost Shipment.
Full Audit Trail - all transactions created in Landed Cost for each shipment are recorded and are accessible at any time in the future.
JIWA Manufacturing efficiently manages a broad range of manufacturing processes so that you can control your usage, production, and costs. Manufacturing takes account of Production Areas, Production Lines, and Work Centres & Working Shifts to work out when you can make an item. JIWA provides Work Order Scheduling. Via a Gantt Chart you can see where you have under and over capacity, and make decisions on adding or contracting additional shifts.
JIWA Manufacturing is a many to many manufacturing process, catering for multiple inputs, and multiple outputs in a manufacturing work order. The many to many function caters for by-products, breakdown of goods into multiple items, and the ability to produce multiple outputs (e.g. different sizes) from one production run.
The Manufacturing Process has many functions including:
JIWA Manufacturing provides you with:
With the JIWA Field Sales module your sales team will be able to enter quotes, orders or invoices from the field. They will also be able to capture all aspects of a store visit including call scheduling, time in store and call notes. Set your team call objectives, task lists like Merchandising, Surveys & Promotions. Management can get reports include adherence to call schedules, length of time spent in store, and call coverage audits.
JIWA Financials utilises the services of independent web development companies to build suitable websites for our customers. We have found that our customers invariably want a tailor made website that suits their exact look & feel. We don’t build websites ourselves, however we have built connecting services that allow for data to be automatically imported and exported from JIWA Financials to your website.
JIWA Financials has importing and exporting functionality that is used for integrating different systems into JIWA Financials. Typically this module is used for Electronic Data Interchange (EDI) integration, Website integration and Field Sales Integrations. The purpose of this function is that we are able to integrate with many different systems without writing a specific piece of code for each customers system. JIWA Financials then doesn’t have to match each set of changes in JIWA Financials with each set of changes in every product that we integrate with. We are actually integrated via the data structure and not by a program connecting two pieces of software together.
JIWA Financials have built a Plugin environment into JIWA 7. This allows for the full Microsoft Visual Basic or Visual C# to be used to develop and extend functionality inside JIWA Financials itself. These are the same tools that we have used to build JIWA Financials in the first place.
At JIWA we know that customers don’t necessarily want choice – they just want what they want. JIWA has a tool called the “JIWA Plugin” that is developed in the latest Microsoft technology which allows the special bit to be built for you and “plugged in” so that you get exactly what you want in your system. Many of our customer use JIWA straight out of the box, but when you want that “thing, that special bit that makes the world of difference to your business workflow – we allow you to want what you want.
Customers typically are able to have functionality added to in any area they wish. Examples of this might be tweaking of business rules to control credit in a sales order or as extensive as a complete new module that contains multiple forms, multiple menu options, reports - depending upon the need. This development can be done either by JIWA ourselves or by our accredited JIWA Solution Provider Developers.
JIWA allows company details and unlimited contacts within a company to be set up without the company being either a debtor or a creditor. If the company does eventually become a debtor or creditor, all details are automatically transferred and converted into either a customer or supplier record.
A company that is a "contact" can be grouped or classified in as many ways as required for sales, marketing and administration purposes. This, plus JIWA's easy integration with Word and Excel, make it easy to prepare and run bulk emails, fax-outs or mail-outs using the contacts data.
Notes & Reminders may be appended in all relevant areas of JIWA including: Debtors, Creditors, Contacts, Quoting, Sales Orders, Inventory Maintenance, Bill of Materials Maintenance, Bill of Materials Requisitions, Purchase Orders, Job Costing and Returns Authorisation. When a reminder date is reached, a "pop-up" appears for the relevant JIWA user listing details of the reminder as well as offering the option to drill-down to the source document.
"To do" lists may be printed for any desired period and the activities of sales people tracked. JIWA Financials opportunity manager provides sales people with control over existing quotations. The software also has the ability to send emails to relevant people (staff or external) based on business rules. This function is typically used to notify staff about workflow issues, or to notify customers of changes of status of their orders or jobs.